Your Ultimate Bookkeeping Checklist: Daily, Weekly, Monthly

There are three main pillars of business accounting reports and one of them is your income statement, otherwise known as a profit and loss statement. A further function of a well-constructed accounts payable process is to minimize the risk of fraud. As companies grow larger and the outgoing payments they make begin to spiral upward in value, the risk/reward of fraud charges. Every company should have oversight procedures in place to protect company assets. Every business needs a bookkeeping checklist to organize financial records and ensure smooth operations.

Monthly Accounting Tasks

With these Process Street checklists, you’ll see how you can integrate Process Street with Zapier and Quickbooks to automate accounting processes, saving you time and money. Our checklists enable anyone to perform accounting activities, and as you go through you’ll see the different steps explained where necessary. With the previous month’s data in hand, planning for the upcoming month becomes a strategic exercise. Review your financial goals, budget for anticipated expenses, and set aside funds for unexpected costs. To make informed decisions, incorporate insights from your cash flow analysis, accounts receivable, and month-over-month fluctuations.

The CRA requires that all small businesses that earn more than $30,000 make HST/GST payments. But CRA rules state that you must change your HST/GST reporting period if you experience an increase in sales and taxable supplies. If you’re managing inventory, set aside time to reorder products that sell quickly and identify others that are moving slowly and may have to be marked down or written off. If you check regularly (and compare to prior months’ numbers), it’s easier when to refill your propane tank to make adjustments so you are neither short nor overloaded. Just as you reconcile your personal checking account, you need to know that your cash business transaction entries are accurate and that you are working with the correct cash position.

Deposit Cash and Check Payments

While tossing receipts in a box might seem tempting, it leads to chaos at tax time. The balance sheet, sometimes known as the statement of financial position, summarizes a company’s assets, liabilities, and shareholders’ equity. The cash flow report, or cash flow statement, is focused what is a cash disbursements journal on looking less at broad overviews of the business and trends, and more on activity within business operations. Working out your cash flow is another staple aspect of business accounting.

Take control of your workflows today

1. If you do not write down unsellable inventory, you are overstating your inventory balance and paying additional taxes that you don’t owe.
2. This will help identify errors and certify your bookkeeping is accurate and up to date.
3. Nor does it have to take you away from the personal reasons you started your business in the first place.
4. Increase efficiency with this best practice bookkeeping workflow process for month-end close.
5. This article will show how a detailed checklist can simplify bookkeeping, solve common financial problems, and promote business growth.

A large part of accounting is simply double checking your own work or the work of other people to find and correct mistakes. This is why so many accounting procedures seem complicated; you’re being asked to do the same calculations in many different ways. This checklist will provide a streamlined method of creating invoices while saving time in the process. In this checklist, we focus on the administrative tasks required to bring someone new into your company, and then guide you through bedding a team member into the group.

Review your inventory

Year-end is a busy time for accountants, so here are two of the most important tasks to complete and bring the year to a close. Similarly, confirm whether any invoices you’ve sent on behalf of your clients were left unpaid each week. Follow up if needed to collect payment and be sure you sent the invoices to the appropriate customers. An accounting practice management tool with an email integration and client management features will help streamline this communication and reduce the client chase. You can automate your workflows and your client communication, plus easily collaborate with colleagues in a unified location.

Accurate inventory numbers are also crucial when determining the cost of goods sold (COGS), an important figure in the income statement. The frequency of employee reimbursements would depend on the frequency of transactions your employees make on your behalf. When managed traditionally, what is owner’s equity it leads to a lot of back and forths and errors, risking your company's financial bottom line.

Many accounting software systems let you scan paper receipts and avoid physical files altogether. Accounting software like QuickBooks Online can help you generate financial reports, manage taxes, and handle other small business accounting tasks. This kind of software can make your life as a business owner much easier.

This can overstate your client’s assets and misrepresent their financial health, leading to inaccurate profit margins. As a small business owner, there are few tasks that are more important to successfully manage your business than bookkeeping. While you’re at it, identify trouble spots, and make adjustments to improve sales and margins. Your profit and loss statement (also known as P&L or income statement), both for the current month and year-to-date, tells you how much you earned and how much you spent. Comparing your actual numbers to your planned numbers highlights where you may spend too much or not enough. Since cash is the fuel for your business, you never want to be running on or near empty.